WESTON, Fla.--(BUSINESS WIRE)--
Ultimate Software (Nasdaq: ULTI), a leading provider of human capital
management (HCM) solutions in the cloud, announced today that three
non-profit organizations—VersAbility Resources, the Science Museum of
Minnesota, and Anderson Center for Autism—are using Ultimate's
comprehensive HCM system, UltiPro, to manage challenging reporting
requirements, create more efficient HR and payroll operations, and keep
administrative costs low.
VersAbility Resources has a proud history of more than 60 years of
service to people with disabilities and their families. The
organization's activities include forming partnerships with regional
businesses and the federal government to create jobs. VersAbility's
complicated payroll includes employees who work in a number of states,
many of whom are subject to the requirements of union contracts,
government contracts, or both. The organization went live on UltiPro in
August 2009.
"VersAbility's national workforce adds complexity to our already
data-intensive reporting," said John Coffren, chief human resources
officer at VersAbility. "Before UltiPro, our HR team struggled with the
OSHA 300 form, manually completing the paperwork for each employee
location. Now, we are able to sort by location and achieve total
government compliance with the click of a button. We can finish in five
minutes what used to take us 50 hours."
As a federal government contractor affiliated with the AbilityOne
program, VersAbility is required to complete voluminous reports, such as
the Employee Reporting System (ERS) and the Quarterly Employment Report
(QER). According to Coffren, UltiPro is able to not only populate the
necessary reports almost instantly, but also to provide VersAbility
management with previously inaccessible information about the
organization's employees. This level of automation has also proven
critical to VersAbility's efforts to tackle reporting for the Patient
Protection and Affordable Care Act (ACA).
"UltiPro is indispensable for helping us manage ACA compliance," said
Coffren. "With our nationwide employment programs and the multitude of
employment contracts that apply to our team, we could never stay on top
of benefits eligibility or to quickly identify instances of mismatching
employee information like we do with UltiPro. Having one report that
measures the 30-hour threshold on a 12-month period is amazing."
The Science Museum of Minnesota has its own workforce complexities with
permanent employees and temporary staff supporting dynamic programs that
include a computer education center, summer camp and classes, and the
building and leasing or selling of exhibits. More than one million
people engage with the museum each year through personal visits, school
trips, museum-produced exhibitions installed at institutions across the
country, and Omnitheater films. The museum sought a new HCM solution to
overcome its previous system's module-compatibility problems,
reliability issues, and limited data storage space, going live with
UltiPro in January 2016.
"We must be able to respond to the special reporting requirements of
each of our funding entities, including federal, state, and local
government, as well as private foundations and individual donors," said
Juliette Francis, vice president of human resources for the Science
Museum of Minnesota. "Our previous solution made it prohibitively
expensive to keep electronic data long term, so we had to purge our data
on an annual basis and rely on spreadsheets and hard copies to complete
multi-year reports. We are excited to use UltiPro to house all our data
electronically, and as a result, create faster reports with fewer
resources that provide greater detail and insight."
The museum's employee recordkeeping is complicated by the way the
organization scales up for certain projects. According to Francis,
UltiPro will enable the museum to maintain the profiles of temporary
staff in their database, saving time and money.
"Previously, we would have to recreate the employee records for the
hundreds of individuals who periodically support a specific exhibit or
project," said Francis. "UltiPro can save us the costs related to
onboarding and offboarding our temporary staff, as well as the expenses
involved in managing our fluctuating payroll. With UltiPro, our payroll
administrator can focus on strategic tasks beyond general processing."
In addition to improved reporting, Ultimate's non-profit customers also
report increased efficiencies and cost reductions as a result of
switching to UltiPro. For example, Staatsburg, New York-based Anderson
Center for Autism has been able to increase efficiency of its payroll
team and also bring overtime costs for the organization down with
UltiPro.
Anderson Center for Autism operates a school and residential campus
comprising 19 facilities, as well as more than 20 adult houses and three
day-habilitation programs, called LifeLong LearningSM
Centers. A long-time customer, Anderson transitioned to cloud-based
UltiPro in 2012, and has since completely automated its payroll, a
process that once required every employee to submit weekly paper
documents to the payroll department for manual verification and entry.
According to Gregg Paulk, director of information technologies at
Anderson, UltiPro has cut paperwork by 95%, and the organization's
headcount has grown 60% without any increase in the number of staff used
to support payroll and administration. Furthermore, improved visibility
into overtime costs has helped the organization correct staffing levels
and bring overall costs down.
"Training is essential for our highly-regulated organization," said
Paulk. "UltiPro has enabled Anderson to increase the amount of time
staff spends on training and certifications by 30%."
"We take great pride in helping people who are in the business of
serving the community," said Chris Phenicie, chief sales officer,
mid-market/strategic, at Ultimate. "We are pleased that VersAbility, the
Science Museum of Minnesota, and Anderson Center are leveraging our
tools to respond quickly to detailed information requests and to
streamline their HR operations, and that these savings are translating
into greater community service."
About Ultimate Software
Ultimate is a leading provider of cloud-based human capital management
(HCM) solutions, with approximately 30 million people records in the
cloud. Ultimate's award-winning UltiPro delivers HR, payroll, talent,
and time and labor management solutions that connect people with the
information they need to work more effectively. Founded in 1990, the
company is headquartered in Weston, Florida, and employs more than 3,300
professionals. In 2016, Fortune ranked Ultimate #1 on its list of
10 Best Large Workplaces in Technology and #15 on Fortune's 100
Best Companies to Work For list, Ultimate's fifth consecutive year to be
ranked in the top 25. Ultimate was also ranked #8 on Forbes magazine's
list of the 100 Most Innovative Growth Companies and ranked #1 in
customer satisfaction in G2 Crowd's Summer 2016 Core HR Software Grid
report, based on user reviews. In 2015, Ultimate was named among InformationWeek's
Elite 100, honoring innovation in business technology, and recognized as
a "Leader" in Nucleus Research's HCM Technology Value Matrix. Ultimate
has more than 3,400 customers with employees in 160 countries, including
Bloomin' Brands, Culligan International, Feeding America, Major League
Baseball, Pep Boys, SUBWAY, Texas Roadhouse, and Yamaha Corporation of
America. More information on Ultimate's products and services for people
management can be found at www.ultimatesoftware.com.
UltiPro is a registered trademark of The Ultimate Software Group, Inc.
All other trademarks referenced are the property of their respective
owners.
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