Market Overview

Fläkt Woods Improves Quality Management Systems With M-Files Easy Document Management


Leading Worldwide Manufacturer of Air Handling Units Utilizes M-Files for ISO Documentation, Supplier Management and Project Reporting

Dallas, TX (PRWEB) November 15, 2011

M-Files Inc., the developer of M-Files easy document management software and the cloud-based document management service M-Files Cloud Vault, today announced that Fläkt Woods has expanded its deployment of M-Files for ISO documentation control, supplier invoice approval process automation, project reporting, and supplier agreement management. By eliminating document management errors and inefficiencies in these areas, Fläkt Woods has experienced a significant reduction in claims resulting from quality issues.

“With M-Files, we can instantly see the current stage of a particular workflow, we have a clear understanding of the design changes that have taken place, and we can see all of the interactions that have taken place with customers and suppliers,” said Paul Ellison, Business IM Manager with Fläkt Woods. “Fläkt Woods has saved 160 working hours per project with M-Files, or the equivalent of a month's worth of work for one of our full-time employees.”

Fläkt Woods has a direct presence in 30 different countries in Europe, Asia and the United States. The company generates a huge number of documents related to manufacturing and production, ranging from design drawings, quality control documents, product reports, customer invoices and other vital business information. Fläkt Woods turned to M-Files to provide the foundation for enforcing consistent quality management processes to ensure that all personnell are managing documentation according to company standard operating procedures. With M-Files serving as the primary system for handling the development and approval of a wide array of documents, Fläkt Woods has been able to prevent outdated versions of drawings and documents from reaching suppliers resulting in a reduction in errors at the manufacturing stage, less waste and higher quality products.

“With the ability to effectively manage our design files and other mission-critical documentation, we've been able to improve quality management, which has resulted in fewer quality-related claims,” added Ellison.

“Manufacturing organizations such as Fläkt Woods produce an overwhelming amount of documentation that impacts the quality of the products they produce,” said Greg Milliken, president of M-Files Inc. “By relying on M-Files to establish and enforce document management and control processes as a key part of their quality management systems, Fläkt Woods has improved their manufacturing and production processes, enhanced collaboration internally and with their suppliers, and driven organizational efficiencies that have had a major impact on their bottom-line business objectives.”

M-Files Helps Fläkt Woods Unit Reduce Manufacturing Mistakes
Fläkt Woods' Global Infrastructure & Industry (GII) business unit has utilized M-Files to implement process control mechanisms to ensure proper project management and document handling. As a result, the group has seen a significant reduction in manufacturing errors due to outdated versions of documents

“The M-Files implementation in Fläkt Woods' GII Växjö site has enabled our project managers to efficiently handle the vast amount of technical, commercial and quality-related documentation associated with large commercial projects,” said Fredrik Albertson, general manager at Fläkt Woods. “By using M-Files to automate processes and implement strict workflow procedures on critical documents, we've radically reduced the number of manually introduced errors, resulting in higher quality products and improved profitability.”

M-Files is a professional document management system that enables companies and organizations of all sizes in a variety of industries to make dramatic gains in efficiency, productivity and quality by improving the way they organize, manage and track business documents and processes. M-Files eliminates the need for chaotic Windows folders by organizing documents using simple tags and keywords. With M-Files, users store documents in a centralized vault, the same as they would on any other hard drive on their system or network, but rather than repeatedly searching for the right folder, users simply save documents to the vault and tag. M-Files works like Windows Explorer so the user interface is familiar to any Windows user, minimizing changes to the way employees work. The M-Files vault is accessed just like My Documents or My Computer, it's just faster and more secure, and finding files is as simple as typing in a tag or performing a full-text search right from the Open or Save dialog box of any Windows application. M-Files is also available as a cloud-based service known as M-Files Cloud Vault that runs on the Windows Azure platform, eliminates the need to purchase and configure a server, and provides all the benefits of M-Files for a low monthly fee.

About Fläkt Woods
Fläkt Woods is a leading global supplier of energy‐efficient air solutions operating in both the air climate for buildings and air movement for the infrastructure and industry markets. Fläkt Woods currently employs more than 3,500 people in 30 countries. For more information about the company and its products, visit

About M-Files Inc.
M-Files Inc. develops M-Files easy-to-use, professional document management software and the cloud-based document management service M-Files Cloud Vault that runs on the Windows Azure platform. M-Files and M-Files Cloud Vault enable companies and organizations of all sizes to make dramatic gains in efficiency and productivity by improving the way they organize and manage their business documents, information and processes. More than 15,000 customers in over 80 countries worldwide use M-Files to manage their documents. M-Files is available in 24 languages and is in use at customers such as AstraZeneca, BSA LifeStructures, EADS, FinnComm Airlines and Parker Hannifin. For more information, visit us at, the M-Files blog, and follow us on Facebook and Twitter.


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