Trello is a leading team collaboration and project management software that guides project timelines and helps team members transition through each phase.
If you’re looking for Trello alternatives, you have many great options. We’ll outline what to look for in these alternatives and share the pros and cons of the leading options.
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What to Look For in a Trello Alternative?
Trello has many great features that help teams stay connected. Here’s a look at the features you’ll need to pick a true alternative to Trello.
Kanban Method
Trello uses the Kanban method, which is a board with cards that you move from 1 phase of a project to another. The drag-and-drop interface makes it simple to keep projects up-to-date and for team members of all technology abilities to learn the software. If you use the Kanban method, be sure to seek out software that has this functionality.
Collaboration
The purpose of project management tools is to help teams collaborate. Commenting, messaging and tagging people are all important collaboration tools for teams. And giving teams full access to see where a project stands is also helpful so that team members can lend a helping hand when others need it.
Notifications
Look for software that keeps team members updated through notifications. The more options for how each user gets these notifications the better because everyone works a little differently. Software with a native app for your desktop and smartphone applications can help provide notifications in a variety of ways for users instead of just email.
Easy To Navigate UI, Good UX
Getting users started with project management software should not take hours. The more intuitive and simple the user interface is, the better. Look for drag and drop functionality in your Trello alternative and simple ways to create workflows that match your project needs.
Automation
No one wants to spend hours a day updating a project management tool. So look for one with built-in automation and logic that can help speed up this process. One of the great features of Trello is that you can create triggers for the software to take certain actions once a card is moved into a location. This might mean alerting the next team member that it’s time for their part or checking off subtasks when a project gets moved to the done category.
Seamless Connection
Team collaboration tools should integrate with your other software solutions. For example, if you use Google Drive for cloud storage, you should be able to pull in content and templates simply and seamlessly to add them to tasks in your collaboration software. Make sure your software tools connect with other software you’re using to get the most productivity benefits from it.
The Best Alternatives for Trello
Trello isn’t for everyone. So if you’re looking for other systems to test, this list is for you. Here are the best alternatives for Trello.
Assign tasks, check project progress and communicate with team members all within Asana. This highly responsive and feature-rich application is a leading Trello competitor because of its sleek Kanban boards.
Pros:
- Feature-rich
- View and manage task dependencies with ease
- Excellent free version to get started
Cons:
- Not ideal for graphics-intensive projects
Best for: Kanban-style project management for large teams
Pricing: Get started on Asana for free for up to 15 users. The free plan features unlimited projects, tasks, file storage and more. Upgrade to a paid plan for $10.99 per user, per month to customize fields, integrate forms, view timelines and get access to advanced reporting and search capabilities.
View projects in a format that makes sense to you, including a Kanban board, spreadsheet, list or map. Message and comment on tasks with ease to get in touch with team members and get fast project updates.
The best feature of Monday.com is that it offers rich customization options for your task boards. Plus, it has a great list of integrations to help improve your team’s productivity.
Pros:
- Extensive customization options
- Excellent automation options
- Templates to get started fast
Cons:
- Somewhat inconsistent and confusing navigation options
- More complicated to learn than some of its competitors
Best for: Software customization capabilities
Pricing: Test out Monday.com for 14 days for free. Then plans start at $8 a month per user.
One of the most unique features Wrike offers is artificial intelligence that will flag projects at risk of falling behind. You’ll know about project issues before they even become issues so that you can address the situation and get the project back on time.
The app integrations with Wrike are plentiful and easy-to-use. The one setback is that Wrike offers customized plans for different team types, such as creative departments. That makes the software somewhat overwhelming at a glance and creates a bigger learning curve for teams.
Pros:
- AI helps flag projects at risk of falling behind
- Account type options to customize the experience for different types of teams
- Customizable widgets to match your project management preferences
Cons:
- Overwhelming interface to learn to get started
Best for: Robust team collaboration features
Pricing: Get started using Wrike for free for up to 5 users. Upgrade to professional for more storage capabilities, collaborators and more for $9.80 a month, per user.
Workzone does not have a Kanban view for managing your projects, so if that’s what you’re looking for, continue down the list. But what Workzone is really good at is managing both projects and staff.
Managers can see an employee’s workload based on time estimates for projects and tasks. And you can manage payroll through the system based on hours worked. But for those looking for strictly project management, these added tools might get in the way and not provide the help you’re looking for.
Pros:
- Outstanding customer support and training included with all plans
- Easy to use and get started
- Secure for teams to handle sensitive data
Cons:
- Challenging to search the platform
- Limited integrations
Best for: Managing projects and workers all in 1 place
Pricing: Prices start at $24 per user, per month and include unlimited training and support. Small teams will likely find this software unaffordable as it’s $40 per use, per month for teams of 1 to 4 members.
KanbanFlow will feel a lot like using Trello, but scaled down a bit and with time tracking features. The free plan allows you to track an unlimited number of projects for an unlimited number of users.
But you won’t have access to some important features in the free plan. Much like Trello, KanbanFlow uses color-coding to help managers see where items are in the project flow at a glance. The integrations for this software are quite limited in comparison with Trello.
Pros:
- Affordable pricing options
- Time tracking
- Pomodoro Technique timer
Cons:
- Limited integrations
- No automation tools
- Lacking in customization options
Best for: Free Trello alternative with time tracking capabilities
Pricing: KanbanFlow offers an unlimited free option with no user limits. However, to get access to some of the premium features like search, swimlanes and file attachments, you’ll need to upgrade to a paid plan for $5 a month per user.
ClickUp offers one of the most feature-rich forever free plans available for online collaboration software. You can manage processes, tasks, time and collaboration. Plus, you’ll get access to reports to help your team grow and improve.
Pros:
- Great for small teams or even solo users
- A helpful dashboard makes it easy to manage your day at a glance
- Excellent free version
Cons:
- Challenging to get started on because of the customization options
- Somewhat confusing interface
- Too many features for teams just getting started
Best for: Free Trello alternative
Pricing: ClickUp offers a forever free plan with unlimited team members and tasks. You’ll get 100MB of storage and a feature-rich free team collaboration software. The free plan excludes several integrations though. Upgrade to the Unlimited plan for $5 a month per user to expand the functionality of the tool.
Find Your Trello Alternative Now
You have many options for alternatives to Trello. The deciding factor will be your team size and the need for added features like time tracking and workforce management.
Many software options offer a free trial to help you evaluate the software and its usefulness for your team, so sign up and start testing to find the system that will best improve your team’s efficiency.
